The HR and payroll services

The HR and payroll area is a vital aspect of business activities. It facilitates proper personnel management and effective employee support as well as ensures the compliance with the labour law. Therefore, when it comes to this area, it is worth opting for proven solutions and experienced specialists. As the Impel Group, we provide comprehensive HR and payroll services.

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What do the HR and payroll services entail?

We provide full HR and payroll services by taking over the HR and payroll responsibilities of the entrepreneurs, allowing them to focus on core business objectives. We ensure that activities are performed timely and in compliance with applicable laws. We help minimise risks, support our clients during authority audits and ensure constant communication.

 

You can choose a cooperation model that is optimal for your company:

  • the HR and payroll services – comprehensive takeover of all HR and payroll processes;
  • the payroll service – outsourcing of payroll processes and granting of access to HR tools (SAP or Impuls EVO) supporting the handling of HR processes by the client’s employees.

Choose a cooperation model that is optimal for your company:

The HR and payroll services

Comprehensive takeover of all HR and payroll processes. As part of the service, we will take over the performance of numerous processes, including:

  • hiring employees;
  • renewing employment contracts, changing terms and conditions of employment, terminating employment relationships;
  • drawing up personnel documents (e.g. employment contracts, annexes to contracts, employment confirmations, certificates of employment, etc.);
  • recording and settling employee absences and entitlements;
  • handling civil law contracts;
  • keeping personnel files

 

More

  • calculating salaries in accordance with the law and taking variables into account;
  • handling tax and social insurance statements;
  • executing salary transfers;
  • contacting public administration authorities and corresponding with them;
  • handling the PFRON (the State Fund for Rehabilitation of Disabled People) declarations;
  • reporting as required by Statistics Poland (GUS);
  • carrying out HR and payroll reporting;
  • handling fiscal audits and inspections of the Social Insurance Institution (ZUS) and the State Labour Inspection (PIP);
  • issuing certificates for employees and preparing the annual PIT-11, PIT 4R, PIT-AR, IFT-1, ZUS IMIR and ZUS IWA statements;
  • monitoring changes in laws and regulations.

 

The payroll service

Takeover of all payroll processes within your company and access to the HR system for designated employees – with the possibility of generating reports. As part of the payroll service, we will take over the performance of the following tasks:

  • calculating salaries in accordance with the law and taking variables into account;
  • handling tax and social insurance statements;
  • executing salary transfers;
  • contacting public administration authorities and corresponding with them;
  • reporting as required by Statistics Poland (GUS);
  • payroll reporting which facilitates the management of finances associated with employment – regular provision of summaries and statistics containing data on salaries, contributions and personnel-related costs;
  • handling fiscal audits and inspections of the Social Insurance Institution (ZUS) and the State Labour Inspection (PIP);

More

  • handling the PFRON (the State Fund for Rehabilitation of Disabled People) declarations;
  • issuing certificates for employees and preparing the annual PIT-11, PIT 4R, PIT-AR, IFT-1 and ZUS IMIR statements;
  • monitoring changes in laws and regulations.

Additional services

The Employee Portal

 

 

The module used to plan and account for working time

 

Employee Capital Plans (PPK) Premium

Call centre for employees

 

 

Handling of subsidies to salaries of persons with disabilities (System for Subsidies, “SOD”)

 

 

 

 

 

More

 HR and payroll audit

 

 

 e-reporting

Who benefits from the HR and payroll services?

 

usługi kadrowe klienci

How do we implement the HR and payroll services?

1

Analysis of the client’s needs

2

Development of the service model

3

Implementation and testing of the service

4

The post-implementation analysis

5

Provision of the services

Your benefits:

Guaranteed timeliness

and continuity of processes carried out as part of the HR and payroll services.

 

Individual approach

and HR services provided on the basis of clearly defined rules.

 

KPIs and flexible terms of cooperation

tailored to the needs of your organisation.

A dedicated account manager

and a team of HR and payroll specialists.

 

 

Workforce and cost optimisation

ensuring real savings for your company.

 

 

 

Reduction of operational

risks thanks to the extensive experience of our specialists.

Access to platform

tools, apps.

 

 

Data security

The HR and payroll outsourcing in figures:

60 000

employee settlements made per month;

3 000

sick leaves handled by the ePUE portal per month;

2 500

reports generated per month;

200

Z-3 applications per month;

163

specialists carrying out payroll and HR processes.

Case study

wyzwanie ikonaChallenge – Challenges faced by an industrial client employing 300 people:

 

  • long payroll calculation time and occurrence of errors;
  • lack of a modern HR and payroll system;
  • insufficient number of HR specialists to ensure continuity of HR and payroll services
     

rozwiązanie ikona Solution:

 

  • takeover of the payroll service and implementation of automation; elimination of errors in calculations
  • making the HR system available;
  • ongoing consultancy and continuous support from an HR and payroll expert.
     

korzysci klientaBenefits for the client:

 

  • reduction of time needed for payroll calculation (by up to 30%); elimination of errors in calculations
  • streamlining of HR services without the need to pay for the system – financial savings and process optimisation
  • mitigation of business risks by benefiting from the knowledge and experience of HR and payroll experts.

What makes us stand out?

 

  • Optimisation of processes (robotisation, digitalisation) as part of cooperation.
  • Services provided by teams of specialists with substantive knowledge.
  • Direct contact with an expert and permanent support from an account manager.
  • Attractive prices – at least 30% lower than in the case of traditional HR and payroll services.
  • Extensive experience in providing payroll and HR services to companies from various industries.
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Our customers

Meet our experts:

Usługi kadrowe Katarzyna AdamczykKatarzyna Adamczyk

HR and Payroll Process Director

Katarzyna Adamczyk manages the processes related to HR and payroll services. She implements process automation, initiates new HR solutions, optimises customer service and participates in due diligence audits. In addition, she conducts training courses in the field of HR and payroll as well as in regard to planning and accounting for working time.

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Dyrektor Sprzedaży Impel Business SolutionsEwa Piotrowska,

Sales Director, Impel Business Solutions

Ewa Piotrowska co-develops new products and improvements in the areas of HR and payroll, accounting services, document management and tax consultancy. She maintains regular contact with clients, as she offers them new products and technological tools, such as RPA (Robotic Process Automation), OCR or digitisation. She responds to the clients’ needs and ensures flexible terms of cooperation. 

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Aleksandra Hołoszkiewicz IBSAleksandra Hołoszkiewicz

Head of the HR and Payroll Team

Aleksandra Hołoszkiewicz oversees the provision of the payroll and HR services to external clients, onboarding of new clients and creation of modern solutions in cooperation with key, sometimes international, clients. She coordinates the work of a team of payroll specialists. She is also a co-author of projects aimed at optimisation of work and standardisation of HR and payroll processes.

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